Welcome New Families

List of 18 items.

• Online Tuition Payments and Insurance

  Trinity is pleased to offer online tuition payment options through FACTS Payment Plans. Enrolling in a FACTS tuition payment plan allows you to select a payment option that best suits your financial needs and preferred method of payment.

  
  

  We are pleased to offer monthly and quarterly plans. Payments can be made either via credit card or automatic bank draft. Please note: payments made through a credit card are assessed an additional charge for processing. To get started and learn more, please visit the Trinity FACTS page. 

  
  

  Tuition insurance through the Tuition Refund Plan is required for quarterly and monthly payment plans and optional for others. The cost is .65% of tuition, less the $500 contract deposit, included on the first bill. Insurance must be paid before the school year starts. Read more about the Tuition Refund Plan here. 

  
  

  Please contact Shannon Puckett in the business office with questions. 

• Receiving email from Trinity

  Parents should expect to receive detailed eNews blasts by email on a monthly basis. To ensure that you continue to receive important notifications, please take a moment to add the email address trinitynews@trinityes.org to your address book or contact list.
  
  

  If you need to make an update or change to your email address, or if you or your spouse is not receiving messages, please contact Margaret Olander, school registrar, at margaretolander@trinityes.org.

• School Profile Update

  A School Profile Update must be completed for each student by May 22. This is an annual online form to complete your child(ren)’s registration and enrollment for 2026-27 and includes requests for:

  
  

  1. Student, Contact and Emergency Information

  1b. Alumni and Grandparent Information

  2. Athletics and Outdoor Program

  3. Titan Closet Purchase Approval

  4. Technology Agreement

  5. New Student Course Registration

  6. Parent Volunteer Opportunities

  7. Acknowledgment of Mission and Philosophy

  
  

  The School Profile Update should take approximately 15-30 minutes to complete for each child enrolled. To access the update, please login to your PowerSchool account, click “Forms” and select the first form under the Profile Update header. (If you have already submitted the Student, Contact and Emergency Information form, please verify that the information is still correct before continuing to the next form.)

   

  All questions about this form can be directed to Margaret Olander at margaretolander@trinityes.org

• Course Selection

  All new families will need to reserve a time to meet face-to-face with their assigned scheduler. These meetings will take place in June, and the deadline to reserve a time is Monday, June 1. As you complete the School Profile Update (see above), you will see one section for “New Student Course Registration.” You will follow the link to your scheduler’s Google Calendar, which opens in a new tab, and select an available date and time to meet with them. You will also see an area to type your pre-selected courses for the school year. Those pre-selections are not final but will help guide the discussion with your scheduler. (Final schedules will be available to view in PowerSchool on Wednesday, August 5.) 

   

  Placement Tests

  • MATH: If your student plans to take Geometry or Algebra 2 in the upcoming school year, they will take a math placement test. This placement test will be on campus throughout the week of May 26-29. 
    • If your student plans to take Algebra 1 in the upcoming school year, they do not need to take a math placement test. 
  • SPANISH: If your student plans to take Spanish 1 (repeat), 2, or 3 in the upcoming school year, they will take a Spanish placement test. This placement test will be completed on campus and on the same day as your New Student Course Registration appointment.
    • If your student has never taken Spanish or plans to take Latin or French, they do not need to take a Spanish placement test.

   

  Once you have completed the Google Calendar sign-up, return to the PowerSchool form, check "Appointment has been requested," submit and continue to the last form, Volunteer Opportunities.

   

  Please have your student review the Course Description Guide in advance of your scheduling appointment. It is helpful to know that all students take five year-long academic courses (English, social studies, mathematics, science, and world language) each year. Students will also need to select at least two electives. Prior to graduation, students need to take two fine arts courses and one religion course. Students should keep this in mind when making their choices. The primary goal of the course selection process is to create a curriculum that will allow students to grow academically while maintaining balance in their school, home, and extracurricular lives. Admission testing, grades, and previous coursework will be considered when planning the schedule.
  
  Summer Assignments will be published in early June here. 

• Final Transcripts

  To create your student’s official transcript here at Trinity, we will need a final, official, year-end transcript from your student’s current school. Next month, once the school year is complete, Trinity will send you a form that will need to be submitted to your current school. This will release the necessary year-end documents to Trinity. Once again, this form will be sent directly to your inbox at the conclusion of the school year. It will also be published to the Welcome New Families page of the website on June 1.

• Student Medical Records (Magnus Health Profile)

  The Magnus Health Portal is now open for new families for submission of medical documents for the 2026-27 school year. All Trinity students are required to complete a Magnus Health Profile, which will include permissions to participate in activities and a space to upload your most recent physical exam (see below). To access the update, please login to your PowerSchool account, click the “Applications” icon and select “Magnus Health” the second form under the Application header. Parents will receive an additional email later this month with detailed instructions about how to access and update their Magnus Health account. However, the portal may be accessed at any time via your PowerSchool account. 

   

  All Trinity students are required to have a physical exam completed and dated AFTER May 1, 2026, by a physician and uploaded to the Magnus Health profile before participating in any on-campus Trinity activity. Please bring the official Trinity Student Physical Exam (PDF) form with you to your exam. 

   

  If you have any questions about completing the physical exam process, please contact School Nurse Suzanne Winefordner (suzannewinefordner@trinityes.org).

• Tuition Billing and Payment (FACTS)

  Trinity is pleased to offer FACTS: an electronic online system to facilitate tuition and other school-related payments. This system allows you to choose the payment schedule and method that works best for you (e.g. monthly or quarterly). 

   

  Why use FACTS?

  • Payment Options: Pay via automatic bank draft (no fee) or credit/debit card (includes a processing fee).
  • Convenience: In addition to tuition, you can use FACTS to pay for all ancillary fees you may incur, including lunch, school trips, and technology fees.
  • While any family can set up a FACTS account, those who have elected the monthly tuition payment plan (Plan III) are required to enroll. 

   

  Important Deadlines

  Please set up your account based on your chosen plan:

  • Monthly Payments (Plan III):
    • Deadline: Create your account by May 31.
    • First payment is due by the end of June.
  • Quarterly Payments (Plan II):
    • Deadline: Create your account by June 30.
    • First payment is due by the end of July.

• Athletics

  Athletic practices for most varsity teams begin the week of Monday, August 10. (Football practices begin Saturday, August 1.) If your student plans to play a fall sport please review the Fall Athletics Preparation Grid for specific start dates and contact information. Contact Director of Athletics, Adam Lonon (adamlonon@trinityes.org) with questions. 

   

  Completed physical exams and Magnus Health Profile (see above) are required for participation in the summer workouts and for all sports and activities during the school year. 

   

  Beginning in June, on-campus summer strength and conditioning will be available for Trinity athletes. Two evenings per week, incoming students (girls and boys in all sports) will be encouraged to come to the Estes Athletic Center to make new friends and meet new teammates. Please view the complete weekly schedule here. Contact Strength and Conditioning Coach Adam Banwarth (adambanwarth@trinityes.org) with questions. 

   

  All Trinity student-athletes will complete a Concussion Baseline Test as part of the on-campus preseason training in early August. 

• Technology

  Trinity Episcopal School is pleased to provide each student with a 13-inch Apple MacBook. We strongly recommend purchasing a soft case or sleeve to protect the laptop while it's not in use (for example, when stored in a backpack). Any case or sleeve sized for a 13-inch laptop will work and can be found at most major retailers. For more information about the laptop and our technology policies, please review the Computer Loan Agreement and Technology Policies (PDF).

• Summer Assignments

  Trinity teachers post summer assignments so that incoming students can best prepare for the year. All assignments are available at https://www.trinityes.org/academics/summer-assignments and are due on Tuesday, August 19, 2025.

• Optional Lunch Delivery Program

  
  Trinity offers an optional lunch delivery program for students on a quarterly basis. Interested parents can sign up via PDF/paper form and with payment by check. 
  
  Please return to this page on Friday, June 19 to view the first-quarter signup form.

• Textbooks and School Supplies

  Purchasing Textbooks
  

  You may purchase new books online through the BNC Direct online bookstore (beginning in July) by visiting https://bnck-12.com/trinityes. Although complete schedules will not be published until Wednesday, August 5, you will be able to purchase books for core classes before then. If you have questions about the online bookstore, please contact francisdecker@trinityes.org.

  
  

  School Supplies

  Students will need common school supplies — pens, pencils, loose-leaf paper, folders, etc. Students will need a TI-84 Plus Series calculator for all math classes after Algebra 1. Each teacher provides a syllabus in the first week of school that includes a list of specific supplies needed. 

• New Student Orientation

  Monday, August 17 (8:30 a.m. – 2:15 p.m.)
  

  Orientation day will include team-building activities, presentations on community values by student leaders, and technology training sessions with Trinity staff. Activities are being planned for new students (8th, 9th, and transfer) during that day. This orientation day will help to build community while allowing students and faculty to get to know one another before we begin our 8-day rotational class schedule.

• Parent Directory (Carpooling)

  Trinity will publish an online school directory in early August that includes the ability to sort parent contact information by ZIP code and locate other Trinity families near you.

• Daily Schedule & Late-Start Monday

  The daily academic schedule at Trinity follows an eight-day rotation: eight traditional class periods are spread out over eight instructional days, then the rotation begins again. Over those eight days, each course meets six times—with one longer period per day that a teacher may use for activities, science labs, projects or group work. A rotational schedule is not a block schedule, which has a much lower frequency of student/teacher contact. An eight-day rotational schedule gives students broader course selection while maintaining a high degree of frequency of teacher/student contact.
  
  View a printable PDF copy of the Eight-Day Rotational Schedule here. 
  
  The first day of school (Tuesday, August 19) will follow a "DAY 1" schedule. Wednesday, August 20 with "DAY 2;" Thursday, August 21 will be "DAY 3;" etc.
  
  Late-Start Monday
  

  Every Monday, however, Trinity follows the "Late-Start Monday" schedule, which means students should arrive to Trinity for Morning Meeting at 8:45 a.m., and will be dismissed at 3:15 p.m.
  
  

   

• Dress Code and Approved Trinity Clothing

  Trinity’s standard of dress is designed to promote a learning environment and remind students that they are all part of a unified community. All clothing must be clean, neat, in good condition and worn for the purpose and in the manner for which it was designed. At the end of each school year, administrators meet with school leaders to discuss the current standard of dress and consider modifications. The approved standard of dress for 2026-27 will be published in early June.

• Freshman Class Retreat (Sep. 9-11)

  Each year, Trinity’s 9th-graders participate in an off-campus program designed to foster effective group interaction. This year’s class will travel together to the Horizons Outdoor Learning and Retreat Center in Harrisonburg, VA, where they will participate in an outdoor program geared toward strengthening group skills and class unity in a fun and unique setting. A team of faculty chaperones will accompany the group on this three-day, two-night retreat, as professional facilitators from Horizons lead the daily activities.

  
  

  This year’s trip is planned for Wednesday, September 9 – Friday, September 11. Please save the date and anticipate more details, permission forms and a supplemental fee for travel, meals and lodging. 
  
  We encourage your child’s participation as we have found it to be an invaluable part of the Trinity freshman experience.

   

  Permission forms and more details will be posted to this page when finalized. 

• 8th Grade Retreat (Sep. 30 - Oct. 2)

  Early in the fall, the 8th grade will enjoy an outdoor adventure and class bonding experience in the mountains of Southwest Virginia. A team of faculty chaperones will accompany the group on this three-day, two-night retreat, and professional facilitators from Wilderness Adventure at Eagle Landing in Newcastle, VA will lead the activities.

   

  This year’s trip is planned for Wednesday, September 30 – Friday, October 2. Please save the dates and anticipate more details, permission forms and a supplemental fee for travel, meals and lodging. We encourage your child’s participation as we have found it to be an invaluable part of the Trinity 8th-grade experience.

   

  Permission forms and more details will be posted to this page when finalized.